Event Terms and Conditions

I understand that Wild Night Run trail events are held in accordance with either TRA or FRA rules and that I have familiarised myself, with both the Rules and Safety Requirements of the TRA/FRA. I confirm that I am aware of the Organiser’s information and requirements in connection with this race.

I confirm that I have navigational skills appropriate for this race and will carry throughout the race any equipment specified either by the FRA Safety Requirements or by the Organiser.

I accept the hazards involved in fell running/trail running and acknowledge that I am entering and running this race at my own risk. Other than the Organiser’s liability for causing death or personal injury by negligence, I confirm that I understand that the Organiser accepts no liability to me for any loss or damage of any nature to myself or my property arising out of my participation in this race.

The Agreement

This document constitutes an agreement between you (the Entrant) and Wild Night Run(the Organiser). Entry into the Wild Night Run races (the Events) is strictly conditional upon the entrant agreeing to all of the terms and conditions contained within this document (the Agreement). All entrants must acknowledge that they have read and accept this agreement before registration will be completed. All entrants under the age of 18 years must submit a parental consent form to the organiser before their entry will be ‘confirmed’.

Registration Process

The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.

Entrants are responsible for ensuring the accuracy of their personal records within the event database. Should any information change between registration and participation, it is the individual entrants’ responsibility to ensure that their records are updated accordingly.

Entry Fees must be paid in full before entry to the event will be confirmed.

Entry to the event will only be accepted through the official website, using the online registration service provided by Webscorer or upon receipt of a postal entry form.

The event fee is NON REFUNDABLE under any circumstance.

Entrants must electronically acknowledge that they have read and agree to the event terms and conditions prior to their entry in to the event being confirmed. By doing so, the entrant is unreservedly accepting all of the terms and conditions of this agreement.

All entrants under the age of 18 years must submit a completed ‘Parental Consent’ form to the organiser before their entry in to the event will be confirmed.

Use of Personal Data

The organiser or their agent will maintain a registration database for all entrants and their chosen emergency contact. All information will be collected, stored and processed in accordance with the Data Protection Act 1998.

The organiser may use the entrants contact information to keep them informed of the event or to notify them of other events organised or promoted by The Wild Night Run or Wild Running.

The organiser may share the entrants contact details with their partner organisations. All partner organisations are clearly identified on the official event website. Entrants have the right to ‘opt-out’ of this information sharing agreement at any time.

Entrants give permission for the organisers, their agents, or any other associated organisations to use any photographs, video tapes, motion pictures, website images, recordings, or any other record of the event. Such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.

Personal Ability to Participate

It is the entrants’ responsibility to ensure they train appropriately and have the requisite level of fitness to be able to complete safely.

Entrants must ensure their personal health is suitable for participating in the event. If in any doubt the entrant should consult their doctor.

It is the responsibility of the entrant to ensure the organisers are informed in writing of any medical conditions that could be relevant for any first-aid treatment.

If a participant believes that it is unsafe for them to continue in the event, it is their duty to notify an event official as soon as practicable. The organiser will make appropriate arrangements to get the participant to a place of safety.

Participants must be competent runners & confident in their ability to complete the course safely.

Participation in the Event

The event is a race. Athletes compete within their respective age and gender category. Relay Teams compete against each other as one (open) category.

Prizes are awarded to podium finishers in all categories except where a low number of entrants means it is impractical to do so. This is down to the organisers discretion.

All finishers will receive a wooden engraved medal.

Participants must act in accordance with the law and adhere to the Highway Code.

Participants are responsible for competing safely and with due respect for others.

Participants must comply with the instructions of the organisers and other course officials.

Event routes will be clearly signed and marshalled. However, whilst the organiser will make every effort to ensure that the routes are easy to follow, the onus of remaining on course rests with the athlete.

Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published event routes as may be deemed necessary at their absolute discretion. In the event of the landowner eg the Forestry Commission or National Trust deeming it necessary to close access to the public, we the organisers reserve the right to a) reschedule or if this is not possible b) cancel the event. This will, in all cases be a last resort.

The organiser reserves the right to require a participant to retire from the race where their conduct is considered to be inappropriate. If required to retire the participant must surrender their race number to an event official and take no further part in the event.

Participants have a duty to report to an event official as soon as practicable, anything that they see or hear which they reasonably believe may impact on the safety or welfare of themselves or others, connected to the event or otherwise.

Whilst appropriate risk assessments will be carried out before the event, competitors assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, during the event, or whilst on any premises related to the event.

Racing in public places can be dangerous, all participants in this event must agree to waive, release and forever discharge the event organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, from any liabilities, claims, actions, or damages that they may have against them arising out of or in any way connected with participation in this event. This includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.

Cancellation & Refunds

The entry fee for the event is NON REFUNDABLE under any circumstance.

Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published event routes as may be deemed necessary at their absolute discretion. In the event of the landowner eg the Forestry Commission or National Trust deeming it necessary to close access to the public, we the organisers reserve the right to a) reschedule or if this is not possible b) cancel the event. This will, in all cases be a last resort.

Entry fees are only valid for the original event, for which they were purchased. Places or fees cannot be held over or transferred to any other event. In special circumstances, the organisers may be able to transfer names of individuals to another event. This is at the organisers discretion.

If, for any reason what so ever, an entrant finds themselves unable to participate, they should notify the organisers as soon as reasonably practicable of their intention to withdraw from the event. This will allow the vacancy to be reallocated to anyone who may be on the event’s reserve list.

Entrants must exercise their own experience and judgement regarding their ability, equipment and preparedness to cope with the prevailing elements before they commence.

Transfer Policy

No runner is permitted to enter or participate using another persons details.

Transfers can be requested by email up to 7 working days before the event in question.

Entrants are responsible for finding their own replacements. The organiser will not get involved in this process.

General Provisions

This agreement constitutes the whole agreement between the parties and any prior agreement, oral or written, are excluded.

Any failure by any party to enforce or to exercise at any time any term or any right under this agreement shall not be deemed to be a waiver of that term or right and shall not affect that party’s right to later enforce or to exercise it.

If any term of this agreement is found to be illegal or unenforceable it shall be deemed to be omitted from the agreement and shall not affect the validity of the remainder of the agreement.

Nothing in this agreement confers any right on third parties to enforce the provisions of this agreement under the Contracts (Rights of Third Parties) Act 1999.